Assistant, Operations & Administration (20 hours)

About us

Salzburg Global Seminar is an independent non-profit organization founded in 1947 with a mission to challenge current and future leaders to shape a better world.

Together with our world-spanning network of 40,000 Fellows, we have been at the forefront of global movements for change for 75 years, with significant impact on individuals, institutions, and systems.

Whether at our home of Schloss Leopoldskron, online, or in locations around the world, our programs inclusive, interdisciplinary, international and intergenerational, and are designed to provide a global lab for innovation and transformation.

We convene cohorts of passionate changemakers across diverse fields and backgrounds. We develop and curate networks that support collaboration, share innovations with new audiences, and expand our impact by working with partners around the globe.

We are supported by a combination of institutional partnerships, generous individual donations and revenue generated from our social enterprise, Hotel Schloss Leopoldskron.

We seek to be an exemplary international institution in terms of equity and environmental sustainability. We strongly encourage candidates from diverse backgrounds to apply and join us in our work.

About the job
You will be an important part of Salzburg Global’s operations team and will support the systems that allow the organization to run effectively, both internal and external, with a focus on the following areas:

• Providing administrative support for HR processes;
• Supporting organizational and program operations;
• Providing additional and ad hoc administrative support where needed.

You are the ideal candidate for this job if you have strong administrative and organizational skills, possess a keen attention to detail, enjoy working collaboratively, are adept at intercultural communication, and enthusiastic about engaging with people and institutions all over the world.

Responsibilities Include

Human Resources Administration

• Prepare and post job descriptions
• Correspond with applicants throughout the recruitment process
• Support candidate selection
• Schedule interviews
• Prepare onboarding schedules and supporting onboarding processes
• Document processes and update organizational guides and policies
• Provide additional administrative and operational support as needed

Operational Support

• Make travel bookings for program participants and staff as required
• Support the travel and visa application process for our interns
• Support tracking of program participation and travel
• Provide flexible support to the operations team during busy program recruitment phases
• Schedule internal and external appointments
• Support our existing procurement processes

Compensation

• EUR 1050 per month before tax and commensurate with experience, paid 14 times per year.
• A modest relocation package will be offered for candidates outside of Salzburg.
• Standard Austrian benefits include health insurance, pension contributions, sick pay, and 25 days of annual leave.
• Salzburg Global-specific perks include free daily staff lunch, annual staff social events, special rates for Schloss Leopoldskron, and discounts to local tourism attractions.

Minimum qualifications

• Meticulous attention to detail
• Proficiency in Microsoft Office and strong administrative skills
• Fluent in written and spoken English
• Ability to multitask and prioritize efficiently
• Capable of working independently and collaboratively in a fast-paced environment

Preferred qualifications

• Experience or interest in working in a cross-cultural, multi-country context, preferably with experience of engaging a wide group of professionals
• Affinity for working with data
• Initial work experience

Salzburg Global is an equal opportunity employer. We aim to be an exemplary international institution in fostering diversity, equity, and inclusion of our workforce. We strongly encourage candidates from diverse backgrounds (including communities of color, the LGBT* community and people with disabilities) to apply and join us in our work.

Applications will be reviewed as they are received. No phone calls please.